Privacy Policy

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Who We Are

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This website is owned by 365 Events Ltd, registered office address is Suite 1-3 Milnwood House, 13 North Parade, Horsham, West Sussex RH12 2BT.

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This Privacy Policy tells you what to expect when 365 Events Ltd collects your personal information. It outlines how we will store your data safely, how you can access your information and who to contact if you have any queries or changes to make to the personal information held by us. By providing us with your personal information when using any of the services offered by 365 Events Ltd, including this website, you are consenting to the use of the personal data collected as set out in this Policy.

365 Events Ltd acts as a data controller of any information provided through this website or via any other form of collection as detailed below.

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What is in this Policy?

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• Purpose

• The Information We Collect

• How We Use Your Information

• Where We Process Your Information

• Our Cookie Policy

• Who We Share Your Information With

• How Long We Hold Your Information

• How We Safeguard Your Information

• Access to your Personal Information

• Marketing Opt Out

• Photography

• Links To Other Websites

• Changes To Our Privacy Policy

• How To Contact Us

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Purpose

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365 Events Ltd collects and processes your information to provide you with event management services. Also, to provide you with services that we feel might reasonably be of interest to you. This legitimate interest is known as the lawful basis upon which we process your information.

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The Information We Collect

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We do not collect data from visitors to the site.

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We do collect data in the following ways:

• data you enter on our website www.365-events.co.uk

• data from you, either when you communicate over the phone, by email or any other written correspondence

• data when you enter a competition, respond to a survey or sign up to a newsletter arranged by us

• data you provide when attending an Event including supplying your business card

• your IP address, domain name and details of which version of web browser you use

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How We Use Your Information

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We are committed to protecting and respecting your privacy and will only use your personal information to:

• provide any services, training or products you have requested

• let you know about any changes to our service

• manage our competitions and contact the winners

• send you direct marketing by telephone, post, email, or SMS about special offers and current or new products or events that you may be interested in

• invite you to share your opinions and comments through a research study about our service

• track traffic flows and to make our websites easier for you to use

• plan and manage our business activities by understanding aggregated analysis on behaviour and habits.

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This data can be viewed by our staff and third-party businesses that we engage from time to time to provide us with services to fulfil our events.

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Our Cookie Policy

 

Cookies are small files used to store data on your computer when viewing a website. These are generally for keeping you logged in or to make sure you get the best user experience from a website. Some cookies are used to track users of websites for a range of reasons such as traffic tracking or ad tracking.

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First party cookies (cookies from this website):

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This website operates a responsible cookie use policy and does not require cookies to operate.

This website does store a cookie for telling us how you have got to our site and what pages you have looked at. It does not collect any personal information.

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Third party cookies (cookies from others):

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This website creates cookies for Google Analytics which are used to monitor site traffic and usage. This cookie is transmitted to the relevant organisation but does not contain any personal or user information. You can opt out of these cookies by disabling cookies in your browser.

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Where We Process Your Information

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We store your data on secure servers in the European Economic Area (EEA). By submitting your personal data, you agree to this. We have strict controls in place to ensure security and privacy of your information and the data we hold.

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Who We Share Your Information With

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We use a number of third-party organisations to help provide a professional service to our customers. These organisations are our data processors and are recipients of the personal information that you provide to us. However, we only disclose the personal information that is necessary to deliver the service. Our data processors are strictly controlled on how they deal with your data, and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

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Services provided by our third-party businesses may include:

• Managing of Marketing and Direct Mail campaigns

• Registration platforms

• Exhibitor Management platforms

• Hotel and Event venue bookings

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If you register for an event, your name and/or organisation may appear on a list which we share with other delegates at the event.

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We will not share your information with any other organisation for marketing, market research or commercial purposes, and we won’t pass on your details to other websites.

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We will only pass on your personal information if we have a legal obligation to do so.

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How Long We Hold Your Information

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We will only store your data for a reasonable amount of time which is necessary to fulfil our obligations in accordance with any contract you have with us or as required by law. Our retention periods for personal information held by us is reviewed on a regular basis.

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How We Safeguard Your Information

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Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.

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When you give us your personal information, we have procedures and security features in place to keep your data secure once we receive it.

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Non sensitive data is transmitted normally over the internet which cannot be guaranteed to be secure. Whilst we take steps to protect your information we cannot guarantee the security of any information you transmit to us in this way and you do so at your own risk.

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Access to your Personal Information

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You have the right to access the personal information we hold, update it or delete it. You also have the right to restrict processing of your data.

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If you would like to exercise any of these rights or view the data we hold about you, please email us at eventsteam@365-events.co.uk or write to us at 365 Events Ltd, Suite 1-3 Milnwood House, 13 North Parade, Horsham, West Sussex RH12 2BT, enclosing 2 forms of personal identification.

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We will endeavour to fulfil your request within 48 hours of receipt of your request.

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Marketing Opt Out

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If you do not wish to receive marketing materials from us, you may withdraw your consent at any time and free of charge as follows:

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Opting Out of Emails – If you do not wish to receive any emails please call us on 01293 854408 or email us at eventsteam@365-events.co.uk

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Opting Out of SMS TEXT – to opt out of SMS marketing just reply “STOP” to any of our messages

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Opting Out of Direct Mail – please write to us at the address at the end of this privacy policy, call us on 01293 854408 or email us at eventsteam@365-events.co.uk

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Opting Out General – please write to us at the address at the end of privacy policy, call us on 01293 854408 or email us at eventsteam@365-events.co.uk

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Photography at Events

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Photography and videography take place at our events.

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These images will be used by the group named above in the following ways:

• The group’s printed publicity

• The group’s online publicity (including social media)

• Shared with group members for personal use only

• Shared with attendees via google photo album for viewing and downloading purposes

 

They will be stored securely by 365 Events Ltd.

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The images will be shared to all attendees’ post event, if you would like us to delete any photos of you from the public space, please contact Marketing Manager, Natasha Moore at tash@365-events.co.uk

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Links To Other Websites

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We sometimes have links to other websites, please note this privacy policy only applies to our website www.365-events.co.uk.

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Changes To Our Privacy Policy

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We keep our privacy policy under regular review. This privacy policy was last updated on 5th November 2024.

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How To Contact Us

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If you have any questions please contact the GDPR Office, 365 Events Ltd, Suite 1-3 Milnwood House, 13 North Parade, Horsham, West Sussex RH12 2BT or email: eventsteam@365-events.co.uk